Lotus Notes was owned by IBM earlier, but in 2018 IBM sold Lotus Notes to an Indian firm HCL. It is an emailing software used to send and receive emails, schedule appointments, and browse the web. In earlier days, Lotus Notes was used by every organisation because they did not have alternatives. As technologies are getting better daily, users are moving towards other emailing software. Most users are moving towards cloud-based applications like Microsoft Office 365 because it provides better, advanced security. Microsoft is a renowned name in the business; hence, users trust and opt for Microsoft Office 365. There are numerous reasons for users to execute Lotus Notes to Office 365 migration task. To perform the migration task, read the blog here; you will get the best solution and reasons for migrating to Office 365.
Benefits of migrating to Office 365-:
The migration involves many essential benefits; therefore, users execute Lotus Notes to Office 365 migration task. The advantages of executing the Lotus Notes migration task are below-:
1. Enhance Accessibility- Cloud hosting enables easy access to emails. Users can access emails and other Office applications universally, from anywhere, at any time and with any device. Therefore, you can work from the workplace, at home, and from any place.
2. Online Conference- organisations mostly go with online video calls, meetings and connections in this period. Office 365 provides the best connection to connect through organisations and employees for taking notes and chatting online with apps like Skype.
3. User-friendly- Microsoft Office 365 provides a user-friendly environment to work. Organisations find it tough to work with Lotus Notes; therefore, they execute Lotus Notes to Office 365 migration task.
4. Usage of RAM- Office 365 requires less usage of RAM s compared to Lotus Notes. Hence, it becomes easy to store mailboxes in Office 365. Thus, users execute the Lotus Notes migration task.
5. Cost-efficient – Users find Office 365 much more cost-efficient and affordable than Lotus Notes.
Ways to execute the Migration task-:
If you want to execute the task of migration from Lotus Notes to Office 365, there are two methods. One is the traditional method, called the manual method, and the second is a professional method. Both are different from each other. Both methods are explained here so you can decide the best way to execute Lotus Notes to Office 365 migration task. The manual method is complex to perform. Let us first discuss about Manual method.
Manually migrating Lotus Notes to Office 365-:
Perform Lotus Notes migration task manually with IMAP connector.
Step1- back up your NSF files.
It’s essential for users to have a backup of NSF files because the manual task is complex and has chances of data loss, and the most important part of an organisation is its data. Therefore, if you have a backup and any unwanted situation arises, you can retrieve data with a backup.
Step2- create new mailboxes for each user.
For every user of Lotus Notes, create new mailboxes.
Step3- Enable the TCP/ IP Port to follow the steps given below-:
· Open the "Domino Administrator" tab in your Lotus Notes.
· Go and Click on the "configuration tab."
· To execute the IMAP services, choose the server document.
· First click on the “Port Tab” and then the "Internet Ports"; after that, go with the "mail" tabs.
· Enable the "TCP/IP Port Value Status" from the IMAP settings.
· Before closing the application, save all the changes made and click on save.
Step4- synchronise with the IMAP Connector.
Establish the connection with the IMAP connector in the Lotus Notes.
Limitations of the Manual method-:
1. There are many disadvantages and limitations to executing the Lotus Notes to Office 365 migration task, and some of the limitations are mentioned below-:
2. The manual method includes risks such as human error.
3. The user has to be an expert to execute Lotus Notes to Office 365 migration task. Otherwise, there can be a risk of losing data, and it is essential for users to keep the data secure.
4. While migrating, manually verify that the company firewall is not blocking the process.
5. Users cannot migrate more than 1 GB of NSF files in the manual method. Due to such limitations, users do not consider executing Lotus Notes migration tasks manually.
The professional way to perform migration task-:
The most suitable way to migrate NSF to Office 365 is professional; the best tool you can use is Shoviv Lotus Notes to Office 365 Migration Tool. The software includes advanced features, and there are no limitations for performing Lotus Notes migration task.
Features of the Shoviv software are mentioned below-:
1. The software allows adding multiple NSF files for Lotus Notes to Office 365 migration task without any restriction in size.
2. It does not alter the data and maintains the hierarchy of folders. Hence, the data is safe with the Shoviv software.
3. Along with Lotus Notes to Office 365, the software works as Lotus Notes to Outlook Converter as it permits to migration of Lotus Notes to PST file format and other file formats like EML and MSG.
4. You can use the Folder mapping option to migrate items from one particular folder to another.
5. With the Filter option, you can filter out the data by eliminating the undesired items and including the desired items.
6. The user-friendly GUI of the software allows technical and non-technical users to easily migrate NSF to Office 365.
Working of the Shoviv software-:
To smoothly migrate NSF to Office 365 with Shoviv software, follow the steps given below-:
1: first of all you have to install the software.
2: click on the "Add NSF file." From the Ribbon Bar.
3: there are two options to execute the Lotus Notes migration task.
· Click on the "Office 365” option from the "export multiple PST file." In the Ribbon Bar.
· Go ahead and click on the Right side of the folder list, select "Export in Office 365," and click on the "Multiple NSF file” option.
4: now in the page, open and check the "check/uncheck subfolders." After selecting the "select all" and "Deselect all", options will be available over there. You can select the required option.
5: Select the Outlook profile of office 365 to export the Lotus Notes mailboxes from the Dropdown Menu.
6: Now, the whole process report will be there on the page. Select each NSF file and click on the "Map Mailbox button” to map NSF files to Office 365 mailboxes. To check the Office 365 mailboxes, click on the "validate target."
7: Now you are on the Filter page. Check the "export selected item type." Users can filter data by choosing "Export Only Message Date." There will be two options available: email translation and Folder mapping.
8: click on the next after applying the Filter option, and now the status of the complete process will be over there. Save the report if you want to by clicking on the "Save Report Button." Now your process is completed, and you can click on Finish.
Conclusion-:
The last at wrapping up the result for perfectly executing Lotus Notes to Office 365 migration task is Shoviv Lotus Notes to Office 365 because it has an advanced feature that helps to execute the task without hurdles. The manual method does not provide such features and includes many limitations; hence, users mainly opt for a third-party application. The Shoviv tool is ideal because, along with Lotus Notes to Office 365, the software also works as a Lotus Notes to Outlook converter. You can download the free Demo version of the software to learn more about the tool’s features.
